Notion vs Todoist
Both are productivity tools. Here is what separates them.
What Notion is
Notion is a workspace application where documents, databases and calendars are built from the same set of blocks, so written notes and structured records sit in one place rather than in separate tools. Third-party listings describe it as an all-in-one workspace covering note-taking, project management and task organisation, and that modular, block-based structure is what separates it from a straightforward document editor. Beyond writing and storing documents, Notion is used for recurring operational work. The vendor gives automating weekly reporting and responding to security alerts more quickly as examples of what teams route through it. Third-party listings note row-level permissions, which control who can see which records inside a shared database, alongside the collaboration features on shared pages. Notion launched with an API, so the workspace was scriptable from the beginning rather than through an add-on bolted on later. It integrates with Slack, and third-party listings note that content can be synced with connected apps so the same record does not have to be maintained in two systems. The product runs on the web and as mobile apps. Adoption is unusually broad for a tool with this much configuration in it. Notion reports over 100 million users in more than 50 countries. Among large companies, 62% of the Fortune 100 use it, as do over 98% of the Forbes Cloud 100. More than half of Y Combinator companies use it as well, which suggests it tends to be adopted early by small teams rather than rolled out later by an IT function. The user community runs to more than 1.4 million members. The flexibility is both the appeal and the cost. Because a workspace can be shaped almost any way, two teams on the same product can end up with structures that look nothing alike, and the work of deciding that structure falls to whoever sets it up first. Notion is made by Notion Labs Inc, is not open source, and is sold on free and paid tiers.
What Todoist is
Todoist is a task manager for keeping personal and shared to-do lists. Tasks go in through Quick Add, which reads natural language to set due dates, recurring dates and reminders, so a line of plain text becomes a scheduled task. Projects can be viewed as a list, a board or a calendar, and completed tasks are scored through a points system called Todoist Karma. A paid plan is tied to the account rather than to a single device, and there are more than 80 integrations with other software. The free Beginner plan allows 5 personal projects with up to 5 people in each, 3 custom filters, file uploads up to 5 MB, 4 themes and 7 days of activity history. Those limits are what a paid plan lifts. Pro raises personal projects to 300, custom filters to 150 and themes to 8, and keeps full activity history rather than seven days of it. For UK customers it costs 7 GBP a month or 60 GBP a year, with the same numbers in euros, and 7 USD a month or 60 USD a year in dollars, which works out at 5 USD a month on the annual plan. A 7-day free trial is available. Business is the team plan. It costs 10 USD per user a month billed monthly or 8 USD per user a month billed yearly, which is 96 USD per user per year; euro customers pay 10 EUR monthly or 96 EUR a year. It allows up to 500 team projects, 1,000 project folders, up to 250 people in a single team project and file uploads up to 100 MB, with room for 1,000 team members and 1,000 guests. The trial runs 14 days. Payment is by Visa, Mastercard or Amex card, through App Store or Google Play billing, or by SEPA in Europe on request. Yearly plans are refundable within 30 days of purchase or renewal, monthly subscriptions are not.
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